email5

WHAT TO DO IF YOU CANNOT COVER A REFEREE ASSIGNMENT -- IMPORTANT!

Greetings again Region 69 Referees!

Here's what you are supposed to do and not supposed to do if you are scheduled to referee a match and you can't, for whatever reason.

DO NOT simply e-mail or call either Dorothy Comeau (our Referee Scheduler) or Jamie McCormick or Brad Phillips (the co-Regional Referee Administrators) or send a general e-mail to the entire referee population, saying that you are unavailable. None of us has the time to find substitutes for everyone who cannot cover their assigned matches, and the general e-mail doesn't usually work and delays the process of finding a replacement. Remember that there are more than 200 referees in the Region, and we cannot deal with every scheduling change on an individual basis.

PLEASE DO THE FOLLOWING: Look at the Schedule and determine what referees might be qualified and available to substitute for you. Then call the eligible referees and ask them to substitute for you. If you're unsuccessful that way, you can also call referees who are already scheduled on fields and at times near your match, who might be willing to pick up another match. For example, if you are assigned to referee a U8 match at 9:50 at Will Rogers NE but cannot be there, look for referees who are listed as "Unassigned Referees: Available" at the bottom of the schedule; then check which of those referees do not have conflicts with a 9:50 match (by looking under their names on the Schedule by Referee index -- it shows both their kids' matches and their referee assignments); check the Referee Roster to see whether the people you have identified are qualified to referee that match (for U8 and above, the person must have a Regional badge -- an "R" next to his or her name on the Referee Roster; for U6, either a Basic -- "B" -- or Regional badge is fine). Then start calling to ask those people to substitute for you. Remember that both the Schedules and the Referee Roster are available on the website at www.ayso69.org.

IF, BUT ONLY IF, you have gone through this procedure and have spoken with at least three potential substitutes for each of your impossible assignments without success, you may e-mail the Divisional Referee Administrator for your Division (listed below), to inform him or her of the situation and ask for assistance. Put your name in the "subject line" with an ALL CAPITAL LETTER "UNAVAILABLE SAT." Provide the names of the potential substitutes that have already turned you down in the text, so the Divisional Administrator doesn't duplicate your efforts.

The Divisional Referee Administrators are:

U12 and U14:    Dennis McCarthy (310) 471-1530
                dmccarthy2000@aol.com

U10:            David Hinshaw           (310) 395-4363
                dhinshaw@adelphia.net

U8:             Mark Kremer             (310) 454-3993
                mdk@conklelaw.com

U6:             Sue Pascoe              (310) 573-7508
                slpascoe@dellepro.com

MOST IMPORTANTLY: If Dorothy knows in advance that you will not be available, that information can be incorporated into the schedule prior to publication. That information should be e-mailed to her at least two weeks in advance, but as soon as possible, at decomeau@alum.mit.edu.

Thanks for your understanding and cooperation!

Yours in soccer,

Brad Phillips and Jamie McCormick
Region 69 Co-Referee Administrators

Home